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Dr. Ahmadu Bappah Muhammad, Dean Student Affairs

Establishment of the Students’ Affairs Division

The Gombe State University Law, which was enacted on the 3rd of May 2004, among other things, put students’ management among the responsibilities of the Vice Chancellor as provided in his functions under the Law. In the discharge of this responsibility and in line with the principle of delegation of functions, the management of Gombe State University established the Students’ Affairs Division.

FUNCTIONS

  •  The Division is answerable to the Vice – Chancellor and it is mandated to discharge the following responsibilities:
  •  Advise the Vice Chancellor on policies, regulations and matters affecting students.
  •  Develop students’ cultural activities.
  •  Develop students’ recreation and sports programme.
  •  Supervise awards of financial aids, scholarships and bursaries to students
  •  Provide career information and Guidance and Counseling.
  •  Administer halls of residence and cafeteria and saloons
  •  Develop procedures for the administration of students’ discipline and provisions of appeals to the Vice Chancellor.
  •  Assist with the development and administration of Students Union
  •  Administer informational programme to keep students advised on University and Community affairs, Scholarships etc
  •  Assist students’ organizations to publish students’ journals, magazines and information sheets for internal consumption.
  •  Cater for students’ welfare, including medical assistance to the sick and death relief to the deceased.
  •  Mobilize students for matriculation, general orientation and the NYSC programme at the end of their studies. The overall objective of these responsibilities is that the Division should cultivate and inspire students and provide them with the mechanism for making the best use of their time on campus, thus minimizing alienation, indolence, frustration, violence, conflicts and instability. The Offices and Functions in the University system are anchored on collaboration, strong sense of responsibility and accountability. In order to achieve set objectives, the Dean should ensure that the structure and personnel of the Students Affairs Division closely reflect and work in accordance with their functions so that harmony is created and sustained between the Division, the University management, the Host community and the students. In order to make the students affairs Division in Gombe State University effective, focused and coordinated, it is designed to operate on Committee structure. The following Committee structure is therefore provided for the smooth operation of the Students Affairs Division.

Management Standing Committee.

This is the central coordinating committee in the Division and it is made up of all Section Heads and Senior Officers. It deals with policy formulation, creating the strategy for their implementation, monitoring and assessment. It is chaired by the Dean. Management Committee Membership: 1. Dean 2. Deputy Dean 3. Secretary 4. Security Coordinator 5. Administrative Officer Quorum: Two- third to include the Chairman.

Advisory Committee on Students’ Discipline

This is an Advisory Committee to the Vice Chancellor which presides over all disciplinary cases, other than Examination Misconducts, and advises the Vice Chancellor accordingly. Hence it is mostly referred to as Students’ Disciplinary Committee. Advisory Committee on students Discipline Membership 1. Dean (Chairman) 2. Deputy Dean 3. Examination Officers of All Faculties and Colleges 4. Chief Security Officer 5. Administrative Officer / Secretary from Students’ Affairs Division Quorum: Two- third to include the Chairman. At the end of determining of every Issue / Case brought before the Committee, a comprehensive report is submitted to the Vice Chancellor for further action. Its recommendations are based on the provisions made in the Students’ Handbook, which is usually reviewed after every five years.

Hall Management Committee

This Committee is responsible for charting Accommodation Policies and all issues relating to the use, management and maintenance of students’ halls of residence. Hall Management Committee Membership: Dean Deputy Dean Two Hall Administrators (Male and Female) Representative from Student Union

Accommodation Infrastructure

As at present the Students’ Hostel structure consists of the following: For Male Students - Two three-storey blocks of 128 rooms each; - One block of “dormitory” structure (Algon A), having ten (24) rooms, each capable of accommodating ten (10) students; For the Female Students: - One three-storey block of 128 rooms each; - One block of 24 rooms, each capable of accommodating 10 students; - One block (Annex) of 8 rooms, capable of accommodating 110 students in all. The new structures were ideally, constructed for the accommodation of four (4) students per room, in form of two double-decker bed-space and wardrobes. The University management however, for fear of shortage, directed for the placement of six (6) students per room. With these provisions, in all, the University was able to (officially) provide accommodation for a total number of students as follows: Male Hostel 1,792 Female Hostel 1,324 Total 3,116
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Male Students’ Hostel
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Female Students’ Hostel

Students Welfare Committee

This Committee deals with matters affecting student’s welfare such as the provision of services, pricing system, cultural and religious activities, societies unions, clubs, associations, etc.

Student Welfare Committee Membership

Deputy Dean Secretary/ Guidance Counselor 1 Hall Adviser 4 Students’ Representatives. (two from Student Union) Representative of Security Department Quorum: Two- third to include the Chairman.

Dean / Students Dialogue Committee

This Committee handles all matters that promote close interaction and create mutual trust between Students and the University Management. Dean/ Student dialogue Committee Membership Dean Deputy Dean Administrative Officer Guidance and Counseling Officer Representative of Student Union Representative of Security Department Quorum: Two- third to include the Chairman.

STAFF SCHEDULE OF DUTIES

  •  In addition to these Committees, there are clearly defined schedules of duties for all personnel of the Division and the provision for direct, regular formal and informal meetings between the Dean, staff of the Division, the students and other stakeholders. These interactions revolve around such functions and activities such as:
  •   Registration, accommodation, orientation and coordination
  •  Information dissemination, access and dialogue
  •  Career development, Scholarship and mobilization
  •  Counseling, rehabilitation, health- care and welfare
  •  Hostel management, hygiene and maintenance
  •  Students governance, social activities and recreation
  •  Student discipline and psychological balance
  •  Security and community relations.

OTHER ACTIVITIES

National Youth Service Corps Mobilization

  •  As usual, the Students’ Affairs Division handles all issues of pertaining to National Youth Service Corps (NYSC) mobilization for graduating students. There is a Desk-Officer who deals directly with the Head Office. The duties of the Desk Officer involve the following:
  •  Collecting and forwarding of Senate approved results to NYSC Headquarters for mobilization process;
  •  Revalidation of Students’ Records in respect of JAMB admission;
  •  Distribution of Exemption Certificates and Call-Up Letters (previously – now Call-Up Letters are handled On-Line to stem fraudulent activities);
  •  Other activities as regards sensitization of prospective graduates for NYSC mobilization.

Scholarship and Bursary Awards

  •  Most State Government Scholarship Boards come to disburse their students’ allowances at the Dean’s office. For large number of students, a special venue with security personnel, are provided under the supervision of the Students Affairs Department staff. Most other Scholarship Bodies, including the Federal Government, deal with Students directly through ICT, where students are required to apply on-line. Even then the Students Affairs Department is asked to certify the authenticity of each application. Some of the Scholarship Awarding Organizations of whom our students benefitted immensely include the following:
  •  Ajesola Solarin Majekodunmi Foundation (ASMAF)
  •  Total Upstream, Nigeria
  •  Liman-Manga Memorial Scholarship Award
  •  MTN
  •   Federal Government of Nigeria Scholarship.
  •  Chevron
  •  As would be expected, there were some con ones also, who tried to defraud students by using on-line tricks. It is the responsibility of the Students’ Affairs Division to detect such and fore-warn our students. In most of such cases, students were asked to pay some amount before accessing their application forms on-line and other procedures, which are all tricks to get money from the students.

Students’ Conferences and Workshops

These were also excursions where the Students Affairs Department was involved, for easy facilitations of such trips. However for the year under review, our students complained of our reluctance to be recommending their request, especially those bordering on social activity. This can be attributed to our apprehension of the security situation in the planned venue. Definitely with rampant cases of kidnapping and banditry, one would be reluctant to send students to any prone areas. We always keep in touch with our colleagues in other institutions. On our own part, we have hosted many students from sister institutions on academic expeditions, with each showing appreciation of our hospitality.

Students Community Interaction

Even though there was no planned Students-Community interaction, there were no conflicts either. We had little problems with some of our Off-Campus students living within the neighboring communities of Tudun-Wada, Arawa, Kagarawal, and Mala-Inna.